Wedding invitations and RSVPs – when, what and how

When the invitation should go out, what it should include and how to follow up with those who haven't replied.

Mikaela & Houssem · 6 min read · Updated 12 Oct 2026

1. When should the invitation go out?

Send a save the date nine to twelve months before, especially if guests need to travel. The invitation itself goes out around six months before – by then the website should have the programme, getting there and the RSVP in place. More about the timeline in How to create a wedding website, from start to launch.

2. Save the date: why and what

A save the date is a short heads-up – not an invitation. It gives guests a chance to plan before the details are settled.

Why send one?

• Guests who need to travel have time to book leave and tickets at a good price.
• You avoid clashing with other weddings, holidays or plans the same weekend.
• Guests who need a visa have time to apply.
• It builds anticipation – and you avoid the question “so when is it?”.

What should it say?

• Your names.
• Date and place – the time and exact venue can wait.
• That an invitation will follow.
• The link to the website, if you have one.

Only send a save the date to people you're sure to invite. Anyone who gets one expects an invitation.

3. What should the invitation say?

• Your names, the date, time and place.
• The RSVP deadline – clearly, ideally in bold.
• The link to the website, where the rest of the information is.
• Who the invitation is for: the names of everyone invited, so there's no confusion about partners and children.

4. What should the RSVP ask?

• Name and whether they're coming or not.
• Dietary preferences and allergies.
• Whether they need transport or accommodation.
• Any questions of your own – for example whether they want to give a speech, or which song gets them on the dance floor.

More question ideas are in What to put on your wedding website.

5. RSVP deadline

Two to three months before the wedding is usually right. It gives you time to send final numbers to the caterer, do the seating chart and perhaps invite more guests. Guests travelling far may need a little more time.

6. Remind those who haven't replied

There are always a few who forget. Send a friendly reminder about two weeks before the RSVP deadline, and a last short nudge the day after.

7. Once the replies are in

Add it all up, send numbers and dietary preferences to the caterer and start on the seating chart. Read more in A wedding seating chart that makes every guest feel welcome.